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Lifeline Society Water Project
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Saman Nizami



Joined: 20 Jul 2011
Last Visit: 04 Nov 2011
Posts: 14
Location: San Francisco
PostPosted: Fri Sep 09, 2011 11:11 pm    Post subject: Project Info Call with LLS (9/9/2011) Reply with quote

Hi Team,

Here are my notes for the LLS Questionnaire session I had with Shahzain Raza yesterday. As you can see, a lot of the questions are pending as he needs to conduct further research. A lot of the critical project information pieces are dependent on beneficiary baseline characteristics/proposed geographical areas/beneficiary size, etc. Thus, until he finalizes the core parts of the project, the other technicalities regarding implementation can not be sorted out. Nonetheless, he seemed to understand the importance of getting these questions answered and he will try to provide us with the information next week.


Questionnaire for Lifeline

1.Objective 1: Need specific information on locations

a.What villages will this project be implemented in within the Daira Din Panah UC?
He said he will research this and determine which villages to target after he receives funding for implementation. Have asked him to conduct a needs assessment and identify villages for proposal – will submit this information on Tuesday.
b. How have those villages been identified?
i. Baseline characteristics of those villages (e.g.
1. degree of flood devastation
2. disease prevalence
3. existing water quality and quantity
4. existing NGO intervention
He said he will submit this information on Tuesday.

2.Objective 2: Need specific information on beneficiaries

a.What is the estimated population in the proposed villages?
b.What is the estimated number of project beneficiaries?
c.How has the number of project beneficiaries been determined?
d.What sources of water are currently being used by the proposed beneficiaries?
i.Does water from those sources contain arsenic? If so, has it been tested by some authority?
He said he will submit this information on Tuesday.

3.Objective 3: Project Design

a.How has the number of hand pumps been determined?
He said on the Sudhar project, they worked in 6 UCs where they installed 20-25 handpumps per UC on average (140 villages in total). Thus, since they’re going to be working in one UC, and given funding request limitations, he chose 15. There was no detailed methodology on how this number was defined – primarily because target areas and beneficiary size has not been determined. b. How has the water table depth been determined?
Again, based on past experience with Sudhar, the water table depth that was determined to be the safest and finalized was usually at100-120 ft in neighboring UCs. He said that PCRW (and public health) would test the water sample upon installation to approve of the water table depth, and they usually had to go to deeper to 100-120 ft. for sudhar per PCRW’s guidance. I explained that we need specific water table depth information pertinent to the proposed geographical area, as this is not applicable, and documentation to support it. They can run an assessment of their own once they identify villages, and provide any documentation from an authority that’s relevant for the proposed area/UC (if possible). That would only strengthen the case and help them with their research/implementation. He said he’ll look into it and provide us with that info next week as well.

c.How will the community be given ownership over handpumps to encourage maintenance and optimal use? (Basically want to see how the community will be involved, and whether they will be consulted through the implementation e.g. if contractor needs to be hired, location and number of handpumps, etc).
He said during the Sudhar project, they involved the community in decision making. They consulted them for identifying locations and paid close attention to women since they’re the primary water carriers. Asked him how they particularly factor in women, but he didn’t seem to have a specific gender approach.
To ensure proper usage, they conduct a training session with the village members comparing safe drinking water and contaminated water, and how usage of unsafe water can lead to preventable diseases.
He said upon installation, they hand it over to a team of 5 people - 3 male, 2 female from the community. He said they try to choose influential village members through their initial survey, and ask the community for approval. They expect the teams to take ownership of the handpumps, but provide their number in case they incur problems. They assign and train one person in particular for hand pump maintenance. They followed up for two months and checked in with the villages with Sudhar, but not after that.


4.Objective 4: Staff capacity
a.How big is their team?
He is not sure yet, as he needs to determine the needs first. He estimates 10 -15 people for the survey, 3 people for installation, and he will also hire contractors. He thinks the core team will consist of 10 volunteers.

b.How many full time staff members do they have?
They have several volunteers (350+), 15 paid full time staff,

c.Is there an organizational chart that can be provided?
He will email it to us.

d.Project team: List of key staff that will monitor and execute the project?
e.Appropriateness of proposed team: List project team members’ responsibilities and relevant experience.
f.Get numbers of proposed monitoring staff

He’s unsure of who staff will be, he said he’ll let me know next week. He said monitoring mechanisms will take place for 6 months-1 year where they assess disease prevalence and handpump usage. However, he needs to think about this further.

5. Objective 5: Budget?
a. Provide a budget broken down by each stage of the project implementation

He’ll provide it to us next week.

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Saman Nizami
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Saman Nizami



Joined: 20 Jul 2011
Last Visit: 04 Nov 2011
Posts: 14
Location: San Francisco
PostPosted: Wed Sep 21, 2011 8:33 pm    Post subject: Shahzain's written responses Reply with quote

Here are Shahzain's written responses to the questions he submitted last week:

LIFE LINE SOCIETY


Hello Maim,

Thank You so much for taking interest about LLS. Here I explain your Questions about Project.


1.) Objective 1: Need specific information on locations
a. What villages will this project are implemented in within the Daira Din Panah UC?
The list of villages are given below:
1. Basti Arra
2. Sarkarran wali
3. Basti Riazabad
4. Basti Noon
5. Basti Khaira
6. Basti Chajray Wali
7. Basti Quraishi
8. Tibba Mustakil Sharqi
9. Hinjrai Bangla
10. Chah Rid wala
11. Basti Mol Mohanian
12. Khu Dangi alla
13. Basti Nutkani
14. Basti Kamali
15. Basti Shakraila
16. Chah Mullan alla
17. Chah Garh alla
Note:
• In Basti Sumandri only a single Hand Pump installed by Doaba Foundation with the help of plan pakistan at 100 ft depth.
• In Daira Deen Panha city 2 water plant installed by Sahara Trust and Al-khidmat trust. But unfortunately they are not in working condition due to electricity problem. So people need pure drinking water on permanent basis in the shape of hand pumps.
• Imran khan Trust and Sahara Trust work in some villages only on shelter.
• Still no NGO work in these villages on Health, Hygiene and Drinking Water.
• Water Logging is main problem in this area.
• In this U/C as we mentioned above the list of villages there are also many other villages where no work done by any NGO.
b. How have those villages been identified?
Ans: We identified these villages on the basis of survey of our team and by the coordination of community.

1. degree of flood devastation
During Flood water level in this area about 8-9 ft which cause a lot of destruction even some villages complete destroyed.
2. disease prevalence
Colra, Diarrhea, Scobey, Hepatitis, warm infection, high fever
3. existing water quality and quantity
In this area due to water logging water exist at different level in different villages but over all water levels is 5 -15 ft. Already house hold hand pumps are maximum at 30-50 ft depth. But water of these hand pumps is of light yellow color and hard water.
The tube well which having the depth of 100 or more then 100 giving good quality of water.
4. existing NGO intervention
In Basti Sumandri only a single Hand pump installed by Doaba Foundation with the help of plan Pakistan at 100 ft depth.
In Daira Deen Panha city 2 water plant installed by Sahara Trust and Al-khidmat trust. But unfortunately they are not in working condition due to electricity problem. So people need pure drinking water on permanent basis in the shape of hand pumps.

2.) Objective 2: Need specific information on beneficiaries
a. What is the estimated population in the proposed villages?
2500- 3000 people
b. What is the estimated number of project beneficiaries?
1200-1500
c. How has the number of project beneficiaries been determined?
By the help of survey of our team and by the coordination of community of these villages
d. What sources of water are currently being used by the proposed beneficiaries?
In these villages some people use water mostly of tube-wells but many people of these areas use hard water which causes different diseases.
i. Does water from those sources contain arsenic? If so, has it been tested by some authority?
Yes, water of these areas contains arsenic. And it is test by PCRWR and Public Health.
3.) Objective 3: Project Design
a. How has the number of hand pumps been determined?
In these areas the 15 Hand pumps are not sufficient but due to financial constrain of ADP that the proposal should be less then 1 million. So our team will install these hand pumps where there maximum beneficiaries get benefit.
b. How has the water table depth been determined? - We need specific information regarding water table depth that applies to your proposed geographical areas (the villages you identify). This information can be obtained through your team's assessment, and supported by an authority (if possible).
By the help of survey of our team and by the coordination of community of these villages we observed that in these villages people use water of tube-wells which have depth of 100 ft.
In Basti Sumandri only a single Hand Pump was installed by Doaba Foundation with the help of Plan Pakistan at 100 ft depth and Community need permanent source of pure drinking water at such depth.
We also determined that the house hold hand pumps of 60-70 ft depth provide water which is good for health but only in winter. In case of summer due to water logging the water becomes hard and poor for health.



4.) Objective 4: Staff capacity
a. How big is their team?
 Project Coordinator 1
 Monitoring Officer 1
 Finance Officer 1
 Social Mobilizer 2
 Sub Engineer 1
 Volunteer (as per need)
b. How many full time staff members do they have?
We have 7 staff members.
c. Is there an organizational chart that can be provided?
Yes, we have Structure of LLS as given below
• Chairman
• Vice Chairman
• General Secretary
• Joint Secretary
• Finance Secretary
d. Project team: List of key staff that will monitor and execute the project?
• Chairman
• Vice Chairman
• General Secretary
• Joint Secretary
• Finance Secretary



e. Appropriateness of proposed team: List project team members’ responsibilities and relevant experience.
• Project Coordinator 1 Shahzain Raza (S.O Sudhar , C.P.O Doaba, Presdent PLS)
• Monitoring Officer 1 Husnain Yousaf ( Finance Sec. PLS , S.O Sudhar)
• Finance Officer 1 Muhammad Imran ( Finance Sec. and Regional Co. PLS)
• Social Mobilizer 2 Muhammad Saqlain Yousaf and Muhammad Iqbal
(PLS ,Rular Devlopment Org.)
• Sub Engineer 1 Muhammad Saleem Akhter ( Sudhar)
• Volunteer (as per need)

5.) Objective 5: Budget
a. Provide a budget broken down by each stage of project implementation.
• For Material purchase 50 % of proposal
• For Installation 30 % of proposal
• For Concrete and sample testing 20 % of proposal.



Regards
Shahzain Raza
Life Line Society

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Saman Nizami
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Maryam Jillani



Joined: 17 Jan 2011
Last Visit: 02 Jan 2012
Posts: 7
Location: Washington DC
PostPosted: Sun Nov 13, 2011 3:30 pm    Post subject: Lifeline Society Revised Itemized Budget Reply with quote

Please find attached a copy of Shahzain, Lifeline Society's head's e-mail to Saman below. The e-mail contains the proposal's updated itemized budget.
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Maryam Jillani
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Maryam Jillani



Joined: 17 Jan 2011
Last Visit: 02 Jan 2012
Posts: 7
Location: Washington DC
PostPosted: Sun Nov 13, 2011 3:40 pm    Post subject: Reply with quote

Lifeline Society submitted a budget of Rs. 927, 000 to install 15 hand pumps serving approximately 1500 persons in 17 villages in the Daira Din Panah Union Council. Below I have compared their itemized budget with the budgets of other handpump project proposals ADP has evaluated in the past.

1. MGPO - Mansehra Water Supply Scheme


The estimated budget for a similar ADP funded project in Mansehra being implemented by the Mountain and Glacier Protection Organization (MGPO) is Rs. 900, 000. The MGPO project installed 10 hand operated hand pumps serving a total population of 1700.
Based on a preliminary cost comparison of the two projects where Lifeline Society will spend Rs. 61, 800 per hand pump (which includes materials, installation expenses, labor costs) and the MGPO project is spending Rs. 90, 000 per hand pump, Lifeline Society’s total estimated budget is more competitive. The only point of concern however is that considering both project proposals and budgets that are comparable, the MGPO project will be serving two villages while the LLS project aims to serve 17 villages. It is definitely worth looking into the specifics of the villages that LLS has listed in its proposal.

2. Youth Resource Center Hand Pump Proposal – Rejected

An ADP project team was evaluating a similar project proposal submitted by the Youth Resource Center to install 13 hand pumps where the proposed budget was Rs. 990, 000. In this case, it appears that the team decided not to fund the project. Details about the evaluation can be found here. Once again it appears that Lifeline Society’s proposed budget of Rs. 927, 000 is more competitive. Further, unlike the Youth Resource Center, in their updated itemized budget, LLS has allocated Rs. 3000 for a water sample test. One important point however, that was raised in the Youth Resource Center forum discussion that is pertinent to the current project evaluation is the question of where the hand pumps will be constructed and how Lifeline Society will oversee the process.
An overview of the cost of hand pumps also revealed the popularity of the Afridev hand pump, which has been cited to be user-friendly, robust and suitable for lifting water from a depth of 10 to 45 meters. They are two types of Afridev pumps produced in Pakistan: the Indus pump and the Kabul pump. The last estimate of the Afridev pump was Rs. 6500 (year 2000). It looks like the cost estimate of the LLS proposal would be significantly higher if they were to use Afridev pumps. In our next phone call or correspondence with them, we may want to speak to them about what kind of pumps they will be using for our records.

3. NEEDS - Water Pumps in Charsadda


Last November, ADP funded NEEDS’ proposal to install 12 water hand-pumps in Charsadda. The total amount awarded to the project was Rs. 595, 000 and the project will serve approximately Rs. 25, 000. Since the amount awarded to the NEEDS project for a comparatively similar proposal is much smaller, we need additional information on whether NEEDS was also contributing funds to the purchase and installation of hand pumps and/or whether the costs was subsidized. If yes, how and for what reason? If not, the costs proposed by LLS maybe highly inflated.

ADDITIONAL COMMENTS:


Following a look at NEEDS budget: It looks like the costs for the PVC pipes as well as the cement and other filling materials is much higher in the LLS proposal than in the NEEDS one. LLS has also accounted for the cost of the water sample test, filter, HP machine and an iron road. On the other hand, NEEDS budgeted for a digging well, concrete linner (cement rings).

I also asked my mother to check with our contractor about the average cost of a handpump. He said that the estimate LLS was giving us was highly inflated. For a 100 feet, the contractor said it would cost a maximum Rs. 25000 per pump. The costs includes labor and material. The water testing would cost another 1000 per test.

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Maryam Jillani
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Maryam Jillani



Joined: 17 Jan 2011
Last Visit: 02 Jan 2012
Posts: 7
Location: Washington DC
PostPosted: Sun Nov 27, 2011 9:22 pm    Post subject: 11/21 Team Call Notes Reply with quote

Site Visit

Syeda, Amreena and I will sit in on a conference call with the site visit volunteer. We will give an overview of the Lifeline Society, the proposed project and encourage the volunteer to develop as much of an objective opinion as possible. We need to emphasize the importance of:

Finding out about the organizational capability and credibility of LLS
Finding out how they organize and maintain their finances
Talking to local community members and finding out (a) what they think of LLS (b) what their current sources of water are (c) the situation of the water table there; if there is water logging

Action Items:

E-mail site visit volunteer, copy Syeda and Amreena and schedule time to talk - MJ
Please review the updated site visit form and e-mail me your comments/edits by tonight - Syeda, Amreena and Mubarik


Phone call with Shahzain and Tausheen of Lifeline Society

In order to move ahead with the evaluation, we need to schedule a phone call with our contacts at Lifeline Society and get additional information from them regarding the following:

Find out if they have copies of the PCWR reports they can send us
Find out if the PCWR determined 100 ft. depth to be safe specifically for their selected sites for the hand pumps
How did they arrive at the number of 1500 project beneficiaries
Find out the contact information of their supplier
Find out the name and phone number of their PCWR contact
Ask additional questions about the budget - where can we trim costs - **This part I'm not sure how we should proceed, Amreena and Mubarik, it will be great if you can take the lead on this and lay down the questions for them**

Action Items:

Email Shahzain and Tausheen and schedule time to talk - MJ
Email me and let me know if you are interested in being on the call and your availability - Amreena and Syeda
If I have missed anything for LLS, please send me a list of questions prior to the phone call - Amreena, Mubarik and Syeda

Action Items for Later (post phone calls)

Call LLS supplier and confirm quote - Syeda
Call different suppliers in the area and get an estimate of the costs - Syeda
Call PCWR contact and verify LLS information; get sense of the water contamination in the area - Amreena or Maryam

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Maryam Jillani
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