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Kachho Foundation - Reconstruction Project

 
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Owais



Joined: 21 Apr 2008
Last Visit: 11 May 2011
Posts: 7
Location: Toronto
PostPosted: Sat Mar 12, 2011 11:18 am    Post subject: Kachho Foundation - Reconstruction Project Reply with quote

90% of the UC Bahawlpure district’s population was directly affected by the floods. Most lost everything they owned. With the onset of the winter, the need for shelter is critical. This project proposes the building of 50 houses, to shelter 400 persons to help restore normal lives.

Last edited by Owais on Sat Mar 12, 2011 1:40 pm; edited 1 time in total
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Ahsan Hussain



Joined: 08 Nov 2009
Last Visit: 11 May 2011
Posts: 9
Location: Providence, Rhode Island
PostPosted: Sat Mar 12, 2011 12:06 pm    Post subject: Project Kickoff / Initial Concerns Before Call Reply with quote

Need / Impact

1. There was mention of 90% of the area being affected by the 2010 floods. How can we verify this information?

2. What will be the selection criteria for the 50 houses?

3. How will building 50 houses impact the rest of the village? Any communal discord?

4. How will we ensure sustainability of the houses (in case of another flood)?

5. There is no mention of any maintenance costs? Will those be left to the owners?

Feasibility

1. There was mention of the critical need for shelter (Screening Checklist) before the onset of winter. When do they plan to work on this project?

2. Is 3 months completion time a reasonable estimate to build 50 houses?
Is the per unit cost of Rs. 27,560 reasonable for a 12x14 room?

3. Where are the labor charges?

4. Who owns the land? Will ownership of land and houses be transferred to the occupiers?

Funding

1. The total budget of Rs. 1.6M for the project exceeds ADPs fund limit? Do we plan to fund the entire amount?

NGO Expertise / Past Experience / References

1. We need to look into the viability of the three major infrastructure projects undertaken by Kachho: Makhdoom Bilwal Park Johi, Johi Town Sanitation Project, Dadu Housing Project

Comments

Initial web search:
Haris Siddiqui (reference #1) at BHP Billiton seems legit.
DevCon (reference #2) seems to be a respectable NGO in the Sindh region.
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Ali Taufeeq



Joined: 05 Mar 2011
Last Visit: 15 Oct 2011
Posts: 6
Location: Dubai
PostPosted: Sun Mar 13, 2011 9:50 am    Post subject: Project Kickoff / Initial Concerns Before Call Reply with quote

General Questions:
1. What is the population of Taluka Johi?
2. What are the certifications of the engineers who are attached with the NGO? Have they worked on similar projects before?
3. Will the NGO be funding the project from multiple sources?
4. Could we have a reference from someone at Oxfam, as they are listed as a major funding source.
5. Why is there a limit (maximum three) on the number of visits per month by ADP to the construction site?

Construction:

1. Will the NGO be constructing the houses, or will they subcontract the construction to a company?
2. Why does the iron girder need to be 28ft in length as the size of the house is 12ft x 14ft?
3. What will the Lakra be used for?
4. Shouldn’t there be two windows for cross ventilation?
5. Will the funding cover the cost of washroom/latrines/wash basin/cooking stove?
6. Need to investigate the cost of the mud bricks as it does not add up (1,000 * 700 = 700,000)

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Ahsan Hussain



Joined: 08 Nov 2009
Last Visit: 11 May 2011
Posts: 9
Location: Providence, Rhode Island
PostPosted: Tue Mar 22, 2011 10:49 am    Post subject: Conference call with Mr. Thaheem on Thu 3/17 Reply with quote

Mr. Thaheem's responses:

Your background and that of Kachho Foundation
I have an MA in International Relations and in Political Science. I am one of the founding members of Kachho Foundation (2002 - present) and currently serving as its general secretary. Prior to Kachho, I was a teacher. Kachho Foundation was founded in 2002 and since then has worked on a number projects mainly in the Dadu area.

Former projects with ADP
What projects have you worked on with us in the past?
Who are they key people you interacted with at ADP?

We’ve submitted one project proposal before and that was related to a Water pump project. Unfortunately that project was not approved. ADP wanted a detailed third-party evaluation of the level of arsenic in the local water supply and since we were unable to find the expertise to do so, we did not furnish that report.
We will get in touch with Uzaib Saya to get details on why Kachho’s proposal was rejected

Motivation + vision for this project
Why do you want to work on a flood rehabilitation project since your NGO specializes in education, livelihood creation and drinking water?

We feel that there is an critical need to provide shelter to the flood affected people of the area. Houses of the people were most affected in the floods because flood waters did not recede until 4 months after the flooding. Since the people have been unable to mobilize the resources to rebuild their houses, we feel its necessary to do whatever we can in this regard.

Even though we’ve undertaken projects in the sectors of livelihood creation and that of education, we have enough experience in infrastructure projects to work on this one.

Who
Key people working on this project?
Can you send their CVs to us?

As mentioned on the budget, we will be hiring one project manager and two (one male and one female) social mobilizers. These will be key people through the lifetime of the project. Additionally, we will have our volunteer civil engineers on board to guide us through technical issues as they come up.

Once our project proposal is approved by ADP, we will advertise locally to find the best people for these roles. We can provide their CVs [to ADP] once we have made our selections. As for the volunteer engineers, we can provide their CVs soon.

Selection criteria + impact on the community
How will you make sure that the most needy are selected?
How will the community react? How will they ”buy-into” this project?

We will conduct a need assessment survey to figure out who the neediest and most vulnerable people are. This assessment will include factors such as the level of damage to the house, the economic state of the beneficiary, etc. We will also devise a mechanism to involve the community in the decision making process so that there are no resentments on selection.

We plan involve all stakeholders (district government, local community, media) into the project. These procedures were followed in the Flood Rehabilitation Project of 2008 (see report).

Ownership of houses
If the land is owned by the NGO, are the beneficiaries expected to pay back the cost?
If land is their own, are the beneficiaries expected to repay any costs to Kachho Foundation?

We will build on the land owned by the beneficiaries themselves. This way there will be no transfer of ownership. We will not be passing on any costs to them (See Labor section).

Important: Each family selected will have to sign a written agreement with Kachho Foundation. This agreement outlines what the resposibilities of the beneficiary are and what should be expected from Kachho Foundation. A sample of this agreement can be found in the attached project report from Flood Rehabilitation Project (2008).

Maintenance costs
Who will be responsible for maintenance of houses?
How will those be ensured?

The beneficiaries will be responsible for maintenance of their houses. We will not play any part in the maintenance once the construction is done.

Labor
Are the labor costs included somewhere in the budget?
Will the labor be sourced within the community as means to providing livelihood?

Kachho Foundation will not provide any form of labor for construction of houses. We expect the beneficiaries to provide necessary labor themselves. Since these houses have a simple structure, we expect that most beneficiaries to not need any outside help for construction. Our project manager will be on site to manage the construction process and to make sure we provide the construction materials (as laid out in the budget).

Sustainability of houses
Will you partner with a local NGO to make sure that houses are more resistant to future flooding? Will factors such as location, shape, construction material used be taken into account?

In order to make the houses more sustainable, there is a general consensus to build 5-6 feet above road level. Post 2010 floods, this is the norm and it will be followed in this project.

Benefit Analysis
Measurability of benefit per person (such as increased family earnings, greater productivity, better health, educed burden upon family)

We feel that there will be a major economic uplift for the beneficiaries through the construction of their houses. We need to look into ways of quantifying these benefits.

Discuss some of the past infrastructure projects Kachho has undertaken
    Makhdoom Bilwal Park Johi
    Dadu Housing Project

Makhdoom Bilwal park was constructed with funding from BHP Billiton at the cost of Rs. 1.6M. This project was well received by the community due to the presence of no such facilities in the area. We helped set up a park oversee committee composed of well-to-do members of the community. This committee is responsible for fundraising from the community to undertake any maintenance works as needed.
Dadu Housing Project - Please the attached Project Report from Flood Rehabilitation Project (2008)
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Ahsan Hussain



Joined: 08 Nov 2009
Last Visit: 11 May 2011
Posts: 9
Location: Providence, Rhode Island
PostPosted: Fri Apr 15, 2011 9:37 am    Post subject: Kachho Foundation Reference # 1 - Nisar Nizamani, CEO DevCon Reply with quote

Reference # 1 -- Nisar Nizamani

Background Information

    CEO of Dev Con
    DevCon operates in Badin and Thatta
    Plans to expand operations to Dadu
    Previously a Community Development Specialist at BHP Billiton Pakistan


Kachho Foundation
    Known and collaborated with Kachho since 2002
    Have worked with Ghulam Haider Sayyal and Abdul Ghaffar Thaheem in the past
    Know of projects undertaken by KF in civil works (potable water), education projects
    Intimately familiar with Johi Park Project
    Impressed by community development aspect of project
    A coordination committee was established which raises funds and oversees park upkeep


KF Strengths
    Based locally so they know the issues of the community well
    Their social mobilization and community development capabilities are excellent
    Found them to be honest and forthright
    Have a good political understanding
      Non-controversial


KF Weaknesses
    Overall organizational structure may need to be more streamlined
    May need more efficiency in:
      Policy & procedures
      HR management


Religious or Political Affiliation of KF
    No outright political affiliation that I know of
    Some of their members in the past had socialist ideologies and may have been members of the Communist Part of Pakistan back in the day
    Currently none of the members are affiliated with any political party


Collaboration between DevCon and KF
    Waiting on funding approval from United Nations OCHA for restoration of Govt. schools
      Rehabilitate 60 Govt. Schools in Dadu
      3-5 months project
      Will hand back schools to Govt. after project completion

    Plan to involve KF as our implementation partner
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Ahsan Hussain



Joined: 08 Nov 2009
Last Visit: 11 May 2011
Posts: 9
Location: Providence, Rhode Island
PostPosted: Sat Apr 16, 2011 11:20 pm    Post subject: CVs of key personnel at Kachho Foundation (attached) Reply with quote

Attached, please find CVs of:

Abdul Ghaffar Thaheem
Khadim Babar
Imran Magsi
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Ahsan Hussain



Joined: 08 Nov 2009
Last Visit: 11 May 2011
Posts: 9
Location: Providence, Rhode Island
PostPosted: Sun Apr 17, 2011 8:31 am    Post subject: Project Summary Form (working version) Reply with quote

Uploading a working version of the Project Summary Form (as per Ali Taufeeq's request). -ahsan
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Ahsan Hussain



Joined: 08 Nov 2009
Last Visit: 11 May 2011
Posts: 9
Location: Providence, Rhode Island
PostPosted: Fri Apr 22, 2011 9:47 am    Post subject: Selection Criteria and Community Buy-in Reply with quote

We sent these questions to Abdul Ghaffar Thaheem to get a better sense of the selection criteria for households and the community buy-in process. Here are his responses (received via email). Additionally, he sent us the budget for the BHP Billiton-sponsored 2008 Flood Rehabilitation Project (attached).

-ahsan

1. 18 villages of UC Kamal Khan were demarcated for rehabilitation, how did you select 198 houses from those 18 villages?

Some key indicators were set to select villages for project implementation, among them scope of devastation & how much those villages being directly affected during flood. Under set criteria initial disaster assessment field visits paid, besides earlier information about such villages received from various sources like government department, organization related community organizations, humanitarian community also utilized to select villages. In these villages’ rapid house damage assessment process carried-out incorporated with community consultation & physical visit of damaged houses. In community meetings, community ranked most deserving flood affected family whereas facts verified in physical visits of damaged houses.

Certain indicators were set to select most affected family which included level of damage, financial strength, family size & available opportunities.

2. You mention in the project report that 1229 community members of the 18 UCs were consulted. What was discussed in those consultations?

In those community consultative meetings primary objective of flood rehabilitation project with role & responsibilities along with implementation strategy, overall flood impacts, possibilities to reduce disaster impacts, what should be precautionary measures to take on in case of emergency, what kind of suggestion to improve livelihood opportunities were discussed.

3. How did you involve the community in the decision making process throughout the construction?
(a) In every target village broader consultative community meetings were organized where maximum participation of registered households ensured
(b) In broader community consultative meetings, community asked to decide most affected family,
(c) Civil work management committee constituted to ensure quality of work & transparency, this committee comprised community members & elected councilors, they were authorized to cease work without compromising quality.
(d) Copy of house construction agreement, house completion certificate, property clearance certificate were allied with signature of civil work committee members
(e) Joint Weekly & monthly review meetings carried out to discuss progress, performance & quality
(f) Elected councilors & Nazim of local government visibly involved in every strategic step of implementation.
(g) Through intact liaison strategy other stakeholders include government functionaries, media persons, humanitarian community, civil society organizations were on boarded not through regular sharing but facilitated to pay physical visit of project area.

All key aspects of implementation process relating to community have been documented properly can be check or verify any time. The scanned copy of these documents can be send on asking
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Ahsan Hussain



Joined: 08 Nov 2009
Last Visit: 11 May 2011
Posts: 9
Location: Providence, Rhode Island
PostPosted: Sat May 07, 2011 12:49 pm    Post subject: Additional Questions + Responses from Thaheem sahib Reply with quote

Additional questions sent out to Abdul Ghaffar Thaheem (Project Manager at Kachho Foundation). Scroll down to see his response (verbatim). An image showing the layout of the house is attached as well:

1. Financial Statements

A. Could you please provide us copies of Kachho Foundation’s audited financial statements for the last three years (2008, 2009, 2010)?

2. Budget related questions

A. There is a provision for mud bricks of about Rs. 10,500 in estimated costs for a 12x14 room. Could you clarify how you arrived at this number? There is a provision for 15,000 bricks but only 1000 are used per house? What is the cost per brick?

B. There is photography cost of Rs. 1500. Is this photography amount for post projects reports?

C. There is a one-time bank charge of Rs. 4000. Will this be the cost for opening and maintaining a checking account through the duration of the project?

D. There is a travelling / mobilization charge of Rs. 30,000 per month. Could you please give details on how this amount will be utilized?

3. House Plan / Naksha

A. Could you please send us a copy of the house plan (layout / measurements)?


B. Why does the iron girder need to be 28 feet in length when the total size of the house is 12x14 feet?

4. Updates to cost

A. Are there any updates to the cost you initially provided a few months ago? If there are changes, do you mind providing us with an updated itemized budget?

5. Budget / Construction Timeline contingency

A. I know you mentioned that in the 2008 Rehabilitation Project with BHP Billiton, you had to scale down the number of houses from the initial 100 to 85. In case there is budget shortfall in this project, how will your project team handle that?

B. In case the 3-month timeline is not met, how will your project handle the delay? Were there any time over-runs in the 2008 Rehab Project? What mechanisms do you have in place to deal with such a situation?


---------------------------------------------------

Dear sir,

1. Financial Statements

A. Could you please provide us copies of Kachho Foundation’s audited financial statements for the last three years (2008, 2009, and 2010)?
Usually our external audit does after every two years, unfortunately due to lengthy flood period & tiring schedule of audit firm it not done timely, now it is in process & very much expects to complete in next week of running month. We have audited financial statements of 2006- 2007, also stamped financial banks statement of pervious financial years. However we can request our audit firm for letter which may validate external audit process of organization,

2. Budget related questions

A. There is a provision for mud bricks of about Rs. 10,500 in estimated costs for a 12x14 room. Could you clarify how you arrived at this number? There is a provision for 15,000 bricks but only 1000 are used per house? What is the cost per brick?

It is explained in measurement sheet whereas brick makers charged 700 hundred rupees for 1000 bricks

B. There is photography cost of Rs. 1500. Is this photography amount for post projects reports?
This cost shall be used to take pictures of every aspect of implementation process.

C. There is a one-time bank charge of Rs. 4000. Will this be the cost for opening and maintaining a checking account through the duration of the project?

Yes this cost would be utilize for above purpose

D. There is a travelling / mobilization charge of Rs. 30,000 per month. Could you please give details on how this amount will be utilized?
Proposed Housing project has two components social mobilization & civil work; the mobilization amount would be used to implement both components because without vehicle it could not complete in given timeframe, however due to budget constraints very nominal budget for travelling have been suggested that is more then 50% low in current flood context under which most of vehicles hire. Definitely organization would make viable strategy to meet challenge.

3. House Plan / Naksha

A. Could you please send us a copy of the house plan (layout / measurements)?
We are sharing lay out & measurement, however due to budget constraints organization have suggested very low cost house unit, we would suggest that beneficiary should allow to construct unit according to their own traditional planning & suitability

B. Why does the iron girder need to be 28 feet in length when the total size of the house is 12x14 feet?

Two iron girder would be utilize in one room

4. Updates to cost
A. Are there any updates to the cost you initially provided a few months ago? If there are changes, do you mind providing us with an updated itemized budget?

Due to high demand of construction material overall 10% to 15% price increase have been noted in items suggested for house-construction

5. Budget / Construction Timeline contingency

A. I know you mentioned that in the 2008 Rehabilitation Project with BHP Billiton, you had to scale down the number of houses from the initial 100 to 85. In case there is budget shortfall in this project, how will your project team handle that?
It was mutually agreed by both KF & BHP, actually project delayed hence at very initial stage of project organization requested for 20% increase of budget due to inflation, increasing of prices of construction material however project implementation process was continuing meantime negotiation on budget also continued, then it was agreed to revise budget by decreasing number of housing units and amount of cut downed housing units have compensated as revised budget.

B. In case the 3-month timeline is not met, how will your project handle the delay? Were there any time over-runs in the 2008 Rehab Project? What mechanisms do you have in place to deal with such a situation?

It is very serous questions that only connect with timely budget transference & responsive climate, in 2008 before going to implementation process, a well thought out risk assessment exercise carried out to disclose & discuss potential risks & viable encounters, but there is lot difference in both projects, scope of previous project with costly housing units & technical aspects were very high.

In proposed project, low cost & number housing units have been suggested, no major technalties is involved.

kindly find enclosed lay out & measurement sheet of housing unit

Regards

Abdul Ghaffar Thaheem
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Ahsan Hussain



Joined: 08 Nov 2009
Last Visit: 11 May 2011
Posts: 9
Location: Providence, Rhode Island
PostPosted: Sat May 07, 2011 12:56 pm    Post subject: Image of House Layout Reply with quote

House Layout
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Ahsan Hussain



Joined: 08 Nov 2009
Last Visit: 11 May 2011
Posts: 9
Location: Providence, Rhode Island
PostPosted: Wed May 11, 2011 9:58 am    Post subject: Site Visit Reply with quote

A few things to keep in mind (from Sunday 5/8/2011 meeting):

    Meet Ghaffar Thaheem and his team including engineers who may be assisting in project design and implementation

    Understand sustainability of houses (possibly tour the houses KF built in collaboration with BHP)

    Take a tour of construction site (to make sure that people are living in makeshift conditions on their own land)

    Meet with community elders as well as community members to understand the needs on ground

    Look at houses in the area to understand construction model prevalent

    Take pictures of items above and post to forum
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Ali Taufeeq



Joined: 05 Mar 2011
Last Visit: 15 Oct 2011
Posts: 6
Location: Dubai
PostPosted: Fri May 13, 2011 5:50 am    Post subject: Site Visit to Johi Town Reply with quote

A few more things to keep in mind during the site visit:

1. Discussions with some affected families, to understand how they have coped with the flooding, what their current situation is and enquire how a new house will help them (unless it is sufficiently clear they need proper shelter)

2. Interview/discussion with the civil engineers who will assist the house building project. Understand their experience in such previous projects

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